Vendor Tabling Requests

Thank you for considering CGCC as the location for your upcoming event. We are happy to announce that we are currently accepting requests for October thru Dec 2022 and Spring 2023. We encourage you to submit your requests for tabling on campus by reserving a vendor spot or renting a space on one of our CGCC campuses as soon as possible (you’ll find details below).

Health and Safety Notice: We continue to take necessary precautions, due to the ongoing and changing state of the COVID-19 pandemic, to help ensure the safety of our students, staff, and community. We appreciate your patience and support.


 

Tabling for Commercial and Non-Commercial Vendors

Welcome! We are excited to host you and appreciate your interest in engaging with the CGCC community. Here’s how you can get involved:

We offer tables and temporary pop-up space for reservation on campus. This is designed to facilitate interactions with our students, staff, and visitors.

We have different rental procedures based on vendor type:

  • Commercial Vendors:
    • Definition: Any entity not affiliated with MCCCD that sells or promotes products, services, or ideas.
    • Examples: Restaurants, banks, career and academic recruitment agencies.
  • Non-Commercial (Low-Impact) Vendors:
    • Definition: Organizations not involved in monetary transactions.
    • Examples: Petitioners, church groups, military, nonprofits.

The commercial Vendor process

If you are a non-MCCCD commercial organization interested in soliciting on any CGCC campus, please follow these steps:

Complete and submit the Vendor Reservation Application at least seven full business days before your visit.

The Business Operation Office may contact you to verify insurance requirements and payment details.

Submit a certificate of commercial liability insurance to the Business Operation Office. Refer to the District Insurance Requirements for details.

A payment of $50 per day or $125 per week is required. This payment must be received by the Business Operation Office at least five days in advance. Note that fees are non-refundable.

You will receive a confirmation of your reservation.

  • Check-in with the Student Life department before going to your reserved location.
  • Provide a government-issued photo ID for copying and record-keeping.
  • Obtain and wear a visitor's badge visibly while on campus.

You will be directed to the designated vendor/solicitor area. Tables must remain in the assigned location and cannot be moved without prior permission.

The Non-Commercial Vendor Process

If you are a non-MCCCD non-commercial (low impact) organization interested in soliciting on any CGCC campus, please follow these steps:

Complete and submit the Low-Impact Reservation Application at least three full business days before your visit.

You will be contacted with a confirmation of your reservation.

Report to the Student Life department before heading to your reserved location.

  • Present a government-issued photo ID upon check-in. This will be copied and kept on record with your reservation.
  • You will also receive a visitor’s badge that must be worn visibly while on campus.

  • You will be directed to the designated vendor/solicitor area on CGCC’s campuses.
  • Tables must remain in the assigned location and cannot be moved without prior permission.
  • Make sure to review the Procedures for Petition Signature Solicitation before arriving.

Vendor Setup Instructions

  • You will be provided with:
    • One five-foot event table
    • Two chairs
  • Important: Do not move the table or chairs from your reserved location.

Check-In: Visit the Student Life department to check in before setting up at your reserved spot.

Refer to the maps below to locate your vendor location:

Vendor Tabling Restrictions

  • Alignment with Mission: Your event or service must align with our mission of education and training.
  • Safety: The event must be safe for people and property.
  • Insurance Requirement: State law requires you to submit a Certificate of Insurance.
  • Advertising Approval: We reserve the right to approve any advertising for events using our facilities.

For complete details, please refer to the Regulations on Use of College Facilities.

For inquiries about facility rentals or vendor reservations, please contact us:

A Few Vendor Policies to Keep in Mind

  • Restrictions: There may be restrictions on location, time, date, and use of amplification.
  • Allocation: Space is allocated on a first-come, first-serve basis, with priority given to on-campus organizations.
  • Standard Setup: Each vendor will receive one table and two chairs.
  • Duration: Solicitors may be limited to a maximum of 50 hours or 8 days of activity per semester.
  • Campus Closure: Solicitors are not allowed on campus during the first and last week of the semester.

  • Designated Area: Solicitors must remain within the designated area.
  • Traffic Flow: Solicitors must not obstruct traffic flow, approach students or employees, or disrupt the college environment.
  • Interaction: Students and employees may approach solicitors voluntarily.

Additional Charges: Any extra requests for facility use, if approved, may incur additional charges beyond regular rates.

  • Lawful Promotion: Solicitors must ensure their activities are lawful and do not infringe on trademarks, copyrights, or existing MCCCD contracts.
  • Campus Discretion: The campus may waive restrictions or alter pricing for student vendors selling artwork or handmade items, provided they can prove registration and paid tuition. Special event solicitations that are officially recognized and approved may also receive exceptions.

Policy: Any solicitor violating our solicitation policy may be considered a trespasser on college property. This can result in prosecution by the college police department or other responsible officials.