Enrollment Certification

How to certify your enrollment

After you submit your benefits and enrollment paperwork to the CGCC Veterans Services Office, we will transmit your enrollment certification electronically to the Department of Veterans Affairs Regional Processing Center. Processing time on the VA's end is approximately 30 days from the day they receive your paperwork, and usually slightly less for continuing students.

You will only be certified for the classes required for your program of study. The VA will not pay for repeated courses if one of the following is true:

  • The grade already earned is acceptable for graduation requirements
  • The courses are electives in excess of those needed to meet graduation requirements.

This restriction includes transfer credit.

The VA requires you to have CGCC evaluate all your prior college and military transcripts, and award applicable credit, whether or not you used VA benefits to earn that prior credit. It is your responsibility to order official transcripts from all colleges previously attended, as well as your military transcript, and to request CGCC to evaluate those transcripts. See the CGCC Transcripts page for the steps required.

You are allowed a two-semester grace period to have all of your transcripts sent to CGCC and request they be evaluated. Failure to meet this timeline could cause an overpayment to VA, which you would have to repay, so avoid delay.

Information on ordering your military transcript is available here.

When receiving VA Educational Benefits, you may be concurrently enrolled at more than one school during the same semester, but all classes must apply to one school's degree program. The college which offers the degree you are seeking is considered your "parent school.” If CGCC is your parent school and you are taking classes at another institution that certifies students for veterans benefits, please notify the CGCC Veterans' Services Office. You will need to complete the Parent School Letter Request Form.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government web site.